Your own parents, your in-laws, chachas and chachis, mausas and mausis, aunties and uncles with their jingbang of nieces and nephews, your close friends and colleagues, dignified guests and VIP attendees to the wedding, and just about anyone attending your big day-they all need to reach the venue, safe and sound and on time. If you are as lost as the rest on how to arrange wedding transportation, quick and easy, we have a whole list of pointers that can help you out with the same, the practical way. Take a look and get some inspiration!

1. Get a headcount

Headcounts are important to have, from the starting point. The bridal brigade needs to be transported, ascourtesy and logistical convenience, which helps keep everyone together. It would all depend on the crowd and who you want the transport for. This is why, when you send out the invites, ask your attendees to confirm if they want to be picked and dropped, which makes it easier for you to hire cars or buses accordingly; depending on the crowd strength.

2. Manage the out-of-towners

From day one, you would have guests and relatives and friends pouring in to help with the wedding and to attend it, from out of town. They would or wouldn’t know the city or town too well, which is why, it would be up to you to handle transportation for them. Right from picking them up from the airport or train stations or the bus depots, to bringing them to the wedding venue, it would be your responsibility to take count of the same. Get in touch with affordable app cabs for easy rides to and from the venue, round the clock. Shuttle services too can be a good option to navigate wedding transport.

3. Do the reservations in person

We cannot emphasize on this enough, but doing reservations in person and not depending always online or through apps for car rentals would be the best thing to do. Talk to a few companies online and meet them when doing the final booking in person. This way, you would know and get a feel of their services first hand, and there would be no nasty unwelcomed surprises to later deal with. Before you cut a cheque or hand over an advance, always check with the fleet of cars they have. It should be tip-top and in shape. Safety matters are a priority here.

4. Advance booking saves the day

A good one month in hand is what you need to have when booking for wedding transportation, especially during the wedding season. Formal vehicles such as cars, limos, and buses would always be in high demand to ferry bridal brigades, and you don’t want to lose out on the best services too. If you prefer customised options, look for services three months in advance. For example, vintage car rentals don’t come easily available, not more than your typical car or bus for weddings to hire.

5. Communication is the key

You need to get your word out to the attendees to let them know how they would be picked up and where or when. Spread the word through email and WhatsApp, because these days everyone has smartphones and internet on the go. The not-so-tech-savvy folks attending your wedding, should be called the night before and all details of the transportation should be given. Bus numbers and car numbers, the color and make or model of the vehicle, the place it would be standing to pick them up, the drivers name et al should be announced to make the experience smooth and seamless.

6. A bridal party ride is a must

This is especially for the hard-working souls behind your wedding- the bridesmaids and the groomsmen that need a break. Arrange for a bridal ride that would take them around town, to a party or for a night out on a spin. This helps them unwind and relax through all the rigmarole that is happening. And finding transport in the dead of the night after a bachelors or bachelorette party is going to be the last thing on their minds. On the wedding day, if you are travelling with them, getting a limo or a mini van would be the best-it would accommodate everyone without a hitch.

7. Never leave anyone stranded

Have someone to check, double check and to cross check with the attendees and the car or the bus company if all are picked up and on time. Never leave anyone stranded; not a good impression to make when they have come all the way for your wedding. Go the extra mile to make that one phone call personally, which assures the party isn’t stranded in unfamiliar territory.

8. Add half an hour per trip

It is your wedding, and you don’t want anyone coming in late for the rituals, which is why adding half an hour prior to the pick up for the attendees is a must. Also keep in mind the real scene out on the roads. You are getting married, and the world is busy with their daily chores. It wouldn’t matter to the traffic to stall up just to allow the entourage of the bridal brigade to move. This is why, time in hand to keep would be the best and the safest thing to do. This ensures everyone reaches the venue, safe and sound, and on time.

9. Check with the credentials of the drivers

Always do a background check of each driver, and ask for credentials from the transport company that you plan to hire services from. This is especially if you are transporting an all-women entourage to the wedding from point A to point B.

10. Ask your friends for help

Always ask your friends to be ready with their own personal vehicles to help ferry attendees to and from the venue. A backup plan for last minute arrivals can be a breather; believe us when we say it would be!

We hope these ten tips on easy and quick transportation comes in handy! Let us know your thoughts!